The Concord Township Trustees approved a contract with Alliance Technology for $856 effective December 1, 2015 through November 30, 2016 for website support.

Trustee Don Pence asked the other trustees to review the new layout of the website prepared by Alliance Technology to verify that the new design meets their requirements. Pence also noted that the township still has not received a quote for the website redesign and software needed to drive the site. Pence added, "The new website will make the ordinances more accessible."

Neil Rhoades, Road Superintendent, reported that the road crew extended leaf pickup a week. He said, "The road crew finished on Friday, December 11, 2015 and are now preparing trucks for snow plowing." He reported that the road crew picked up 240 loads of leaves and took them to the Longs Organic Farm on Wilson Road for compositing. He added, "The crew picked up 20 more loads than last year."

In addition, Rhoades reported that the Miami County Transfer Station would take Christmas trees from December 26, 2015 through January 19, 2016. He said, "Our road crew will start collecting Christmas Trees on January 4, 2016. The road crew will run though the township every week." He explained, "The sanitation department grinds up the trees for mulch. However, the service does not cost the township anything but time." To request a tree pickup the residents should call the township office at 339-1492. Rhoades also noted that the road crew would check the condition of township road signs at the same time.

In other road concerns, Phyllis Moore, Resident, asked who was responsible for maintaining Monroe Concord Road. She said, "A big hole has developed on Monroe Concord Road as a result of the big trucks using the road to access the new development."

Rhoades explained that the road is a county road and that he has notified the Miami County Road Supervisor Jeff Vore, of the road condition. The county will investigate and address the situation.

In other old business, Mercer updated the trustees on the junk vehicle policy. Mercer said that he has scheduled a meeting with Dave Duchak, Chief Deputy; however, the meeting will not occur until after the holidays. Don Pence asked if a separate policy was needed for agricultural properties as opposed to residential.

Mercer indicated that he had checked with other municipalities and no one had separate policies. He said, "I don't see a conflict, since we have only had two complaints in the last six years. I am not interested in moving in that direction."

Mercer also reported that he attended a Storm Water II Meeting. He said, "The group is in the process of revamping/reviewing the five year plan due to expire at the end of 2016. The team plans to finalize the plan in January and submit it for approval." He explained that the township is only responsible for three of the six actions required for storm water control. These include leaf pickup, street sweeping and cleaning of storm drains. He said, "We won't be doing anything new."

In new business, the trustees approved the road crew, Pence and Bill Whidden, Trustee to attend the Ohio Township Association Winter Conference in Columbus on January 28, 2016. Pat Quillen, Fiscal Officer will register the group and use the MORE grant to pay the registration fee.

In addition, Quillen reported that she has started work on the 2016 budget appropriations. The budget will be ready for review and approval at the January 5, 2016 meeting of the trustees.